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Rental Service for Office Equipment Market Projected to Hit USD 25 Billion by 2035, at an Exceptional 5.1% CAGR

Rental Service for Office Equipment Market is poised for significant growth, projected to reach USD 25.0 billion by 2035.
Published 22 October 2025

WiseGuy Reports, Oct. 2025 (Press Release) – The Rental Service for Office Equipment Market Global Outlook:

Global Rental Service for Office Equipment Market Growth Analysis and Trends Report Type of Equipment (Printers, Computers, Projectors, Photocopiers, Telecommunication Equipment), By End Use Sector (Corporate, Educational, Government, Healthcare, Small Businesses), By Service Duration (Short-term, Long-term, On-Demand), By Rental Model (Fixed Rate, Usage-Based, Subscription-Based) and By Regions - Global Industry Forecast 2025 to 2035

Rental Service for Office Equipment Market Overview

Rental Service for Office Equipment Market Set to Expand Significantly by 2035

The Rental Service for Office Equipment Market is witnessing robust growth, fueled by the rising demand for cost-effective and flexible office solutions, increasing adoption of remote work, and rapid technological advancements in office equipment. Valued at USD 14.4 billion in 2024, the market is expected to reach USD 15.1 billion in 2025 and expand to USD 25.0 billion by 2035, registering a CAGR of 5.1% over the forecast period. B2B stakeholders, including equipment rental providers, corporate offices, SMEs, and large enterprises, are leveraging rental models to reduce capital expenditure, streamline operations, and improve productivity.

Rental services for office equipment cover a wide range of products, including printers, copiers, scanners, multifunction devices, computers, and communication tools. Businesses are increasingly adopting rental models to access state-of-the-art equipment without heavy upfront costs. Flexible rental agreements, maintenance services, and technological upgrades are key factors driving adoption across corporate, educational, and government sectors.

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The market benefits from the growing trend of remote and hybrid working arrangements. Companies are seeking temporary office setups and scalable solutions for flexible workforces. The rental model ensures access to the latest technologies while allowing businesses to avoid maintenance burdens and equipment obsolescence. Environmental sustainability also plays a role, as rental services promote reusability and reduce electronic waste, aligning with corporate responsibility initiatives.

Regional Insights

North America dominates the Rental Service for Office Equipment Market, supported by a strong corporate sector, high technology adoption, and growing remote work culture. The U.S. leads with well-established rental service providers, advanced infrastructure, and corporate preference for cost-efficient equipment solutions. Europe holds a significant share due to increasing small and medium-sized enterprises (SMEs), technological upgrades in offices, and the presence of major equipment manufacturers offering leasing options.

APAC is emerging as a high-growth region due to expanding business operations, increasing demand for flexible office setups, and rising awareness of rental benefits among small businesses. Countries such as China, India, Japan, and South Korea are witnessing rapid adoption of rental services to reduce capital expenditure while gaining access to premium office equipment. South America and MEA demonstrate steady growth, driven by growing startups, government initiatives to support businesses, and increasing interest in eco-friendly equipment solutions.

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Market Segmentation

The Rental Service for Office Equipment Market is segmented to provide insights for B2B stakeholders:

  • Type of Equipment: Printers, copiers, scanners, multifunction devices, computers, and telecommunication equipment.
  • End Use Sector: Corporate offices, SMEs, educational institutions, government offices, healthcare, and startups.
  • Service Duration: Short-term rental, long-term rental, and lease-to-own.
  • Rental Model: Full-service rental, pay-per-use rental, and flexible subscription-based models.
  • Regional Analysis: North America, Europe, APAC, South America, and MEA.

This segmentation enables service providers to optimize offerings, target high-demand sectors, and customize rental agreements based on client requirements. Corporate clients benefit from predictable costs, timely upgrades, and comprehensive service support.

Competitive Landscape

Key companies profiled in the Rental Service for Office Equipment Market include ARC Document Solutions, Sharp, Ricoh, Xerox, HP Inc., Samsung, Lexmark, Brother Industries, Cimpress, Office Depot, Kyocera, Kinko's, Staples, Canon, Toshiba, and Konica Minolta. These companies focus on innovation, technology-driven service models, and strategic partnerships to strengthen their market position. Competition is influenced by service quality, equipment variety, flexible contracts, and post-rental support services.

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Market Drivers and Opportunities

Several key factors are driving growth in the Rental Service for Office Equipment Market:

  • Cost-Effectiveness: Reduces upfront investment in office equipment while providing access to premium products.
  • Flexible Leasing Options: Short-term, long-term, and subscription-based models enable businesses to scale their equipment needs.
  • Technological Advancements: Access to the latest printers, copiers, and office automation tools ensures operational efficiency.
  • Increasing Remote Work: Companies are adopting rental services for temporary and hybrid office setups.
  • Environmental Sustainability: Reusability and reduction in electronic waste align with corporate responsibility initiatives.

Opportunities include catering to small businesses and startups seeking cost-efficient solutions, providing eco-friendly and energy-efficient equipment, and expanding service offerings in emerging markets. Companies investing in technology-enabled rental platforms, AI-driven equipment management, and customer-focused support services are poised to gain a competitive advantage.

Reasons To Buy The Rental Service for Office Equipment Market Report:

➼ In-depth analysis of the Rental Service for Office Equipment Market on the global and regional levels.

➼ Major changes in market dynamics and competitive landscape.

➼ Segmentation on the basis of type, application, geography, and others.

➼ Historical and future market research in terms of size, share growth, volume, and sales.

➼ Major changes and assessment in market dynamics and developments.

➼ Emerging key segments and regions

➼ Key business strategies by major market players and their key methods

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